Guidelines for applicants

This information is for all applicants to the general fund.
Applicants for postgraduate funding, please go here.

Before making your application please check our next application deadline and ensure that your project sits with in our current grant-making policy.

The RVWT is currently seeking applications as normal, however the Trustees are very aware that our income (which derives from performing royalties of the composer Ralph Vaughan Williams) will be severely reduced during the coming months due the cancellation of performances during the Corona Virus lockdown. It is therefore likely that our grant giving will be reduced to a degree.

Remember that the trustees may read 100 applications at any meeting and it will help you if your application is briefly and clearly expressed.

Include with your application:

Cover sheet
Summary outline
Information about those taking part

Send your application to:
Email applications are preferred. Large files can be uploaded via We Transfer. Any documents you are not able to send electronically should be posted with a copy of your cover form.

Cover sheet

Download and complete the RVWT cover sheet:

Summary Outline

Tell us briefly about your plans – this document should not exceed one side of A4. (For smaller applications it may be considerably less.)

If applying for a performance based project (including festivals and commissions) please include:

  • Information about the key repertoire; the names of ensembles and / or soloists taking part; any other key partners or participants; the principal performance date(s) and venues.
  • If you are applying to commission a new work, you must specify the duration and instrumentation of the piece and list at least two guaranteed performance dates. 
  • The trustees will also be interested to know particular reasons for your programming choices, as well as how you intend to attract your audience.
  • If applying for support for a series or a festival, full programme details can also be included in a separate document.

If applying for a recording project please include:

  • Information about the key repertoire; the names of ensembles and / or soloists taking part; any other key partners or participants;  information about the recording venue. 
  • Details of the recording label, pressing size, distribution and marketing. 
  • If applying to make a privately made recording, where an outside recording company is engaged only to manufacture and/or distribute, but bears no costs of the recording, you must also name the recording label and demonstrate that you have their agreement to participate in the project.
  • Recording and projected release dates. Grants will generally be made on release of a recording. 

Information about those taking part

  • Brief information about the organisation applying and the principal performers involved in this project. You may prefer to send links to relevant web pages.
  • Brief information about the key composers included. You may prefer to send links to relevant web pages.
  • For projects which feature emerging composers, or those likely to be less familiar to our trustees, please also include an online audio link to a recent or relevant composition wherever possible. (Please do not send sound files).
  • If you have not recently received a grant from the trust (within the last 3 years) please also send confirmation of your recent work such as a pdf programme book or published review. Links to relevant web pages are acceptable.


  • Please include an outline budget breaking down both the costs of your project and the income you anticipate receiving. If you are applying for a single event within a series or festival you must supply the budget for that event rather than the series.

On the income side it is helpful for us to be able to see clearly:

  • how much you can contribute from your existing or core resources.
  • how much you anticipate the event will earn (eg income from ticket sales and advertising).
  • how much additional funding from other sources is already confirmed.*
  • how much you hope to raise from applications/initiatives which are currently pending or still to be submitted.*
  • any predicted financial short fall.

* Please identify the sources of this funding eg: Arts Council, named grant makers or trusts, commercial sponsors, individual donors, crowd funding projects etc. This information should be updated after the application is submitted, for instance as applications to other grant makers are approved or rejected.

  • Organisations or Companies should also include an online link to your most recent signed end of year accounts (or pdf copy).

Please note

  • The trust will usually only fund up to 50% of the cost of any project. If you have not yet raised 50% you may still apply, but any grant will be contingent upon your raising the balance from other sources.
  • The vast majority of the grants we give are between £500 and £3000.
  • Significant changes to your project must be notified immediately and, particularly in the case of changes in repertoire, may result in a grant being withdrawn or modified.
  • The trustees do not consider applications between meetings nor do they make retrospective grants. It is never too early to submit an application and we are happy to consider applications for any event well in advance of its planned date(s).
  • The Trust is not able to offer individual feedback to unsuccessful applicants.