Application Guidelines

This information is for all applicants (except those applying for post graduate funding.) Applicants for post grad funding, please read the information and use the application form available on our postgrad page.

This guide sets out the information which applicants for grants must provide. It should be read alongside the statement of current grant-making policy. If you are in any doubt about the eligibility of your application, or have any questions about how to apply, please contact the Trust office before submitting it.


ALL APPLICANTS

First download and complete RVW Trust application cover sheet (Word) or PDF Format. Then email your cover sheet with the additional information requested below:

  1. A summary outline of the project you are applying for which should not exceed one side of A4.

MUSIC FESTIVALS, COMMISSIONING, PERFORMING PROJECTS (which may also include commission costs if appropriate):

Things to include in this summary:

Information about the key repertoire; the names of ensembles/soloists taking part; any other key partners or participants; the principal performance date(s) and venues.

If you are applying to commission a new work, you must specify the duration and instrumentation of the piece and list at least two guaranteed performance dates.

The Trustees will also be interested to know how this project fits with your artistic objectives as well as how you intend to attract your audience.

RECORDING PROJECTS:

Things to include in this summary:

Information about the key repertoire; the names of ensembles/soloists; any other important partners or participants; information about the recording venue.

Details of pressing size, distribution and marketing.

Recording and release dates. Grants will generally be made on release of a recording.

If you are applying to make a privately made recording, where an outside recording company is engaged only to manufacture and/or distribute, but bears no costs of the recording, you must name the recording company and demonstrate that you have their agreement to participate in the project.

ALL APPLICANTS:

  1. Brief information about the organisation applying, your track record, and the principal performers involved in this project (or appropriate online links). If applying as an individual, please supply an up to date cv.

  2. If you have not recently received a grant from the Trust (within the last 3 years) you should also send a pdf programme book or other confirmation of your recent work.

  3. Brief biographical information about the key composers included (or appropriate online links). NB: For projects which feature emerging composers, or those likely to be less familiar to our Trustees, please also include an online audio link to a recent or relevant composition wherever possible.

  4. A budget detailing the costs of your project and the income you anticipate receiving. If you are applying for a single event within a series or festival you must supply the budget for the single event rather than the series.

On the income side it is helpful for us to be able to see clearly:
a) how much you can contribute from your existing or core resources
b) how much you anticipate the event will earn (eg income from ticket sales and advertising)
c) how much additional funding from other sources is already confirmed*
d) how much you hope to raise from applications/initiatives which are currently pending*+
e) how much you hope to raise from applications/initiatives which have not yet been submitted*+

*   Please identify the sources of this funding eg: Arts Council, named grant makers or trusts, commercial sponsors, individual donors, crowd funding projects etc
+  This information should be updated after the application is submitted, for instance as applications to other grant makers are approved or rejected.

  1. Organisations or Companies should submit a copy of your most recent signed end of year accountsor an online link to your accounts.

Please note

The Trust will usually only fund up to 50% of the cost of any event. If you have not yet raised 50% you may still apply, but any grant from the Trust will be contingent upon your raising the balance from other sources.

Significant changes to your project must be notified to the Trust immediately and, particularly in the case of changes in repertoire, may result in a grant being withdrawn or modified.

The Trustees usually meet three times a year, in February, June and October, to consider applications: Applications for consideration at these meetings should reach the Administrator by 2 January, 1 May or 1 September.

Prospective applicants are advised to check the exact meeting deadlines in plenty of time. The Trustees do not consider applications between meetings nor do they make retrospective grants. It is never too early to submit an application and the Trustees are happy to consider applications for any event well in advance of its planned date(s).

Email applications are preferred, large files can be uploaded via We Transfer. Any documents you are not able to send electronically can be posted with a copy of your cover form.

The RVW Trust is funded by performance royalties from Ralph Vaughan Williams's music. To enable the Trust to continue its work beyond 2028, when most of Vaughan Williams's music comes out of copyright, the Trustees have decided to set part of its income aside each year in order to build up reserves towards that point. It is therefore likely that the number and size of future grants will reflect this.


Data Protection

The RVW Trust does not use your data for any other purpose than assessing your application for funding; we do not share it with third parties. In making your funding application, you agree that it can be used for this purpose. If you do not agree to this, please inform us in writing when you make your application. If you have any queries regarding the personal information we hold about you, please address them to the Administrator, at the address below.


Contact

All correspondence should be addressed to:

Administrator
RVW Trust
13 Calico Row
Plantation Wharf
London SW11 3YH

Tel. 020 7223 3385

Email info@rvwtrust.org.uk